Helpful Forms
GENERAL FORMS
Request for Reimbursement and check request Form
Please complete this form if you need reimbursement from the Bay Rockets Association or need a vendor to be paid for Bay Rockets Association purchases.
Deposit Form
Please complete this form if you have committee funds to deposit.
Tax Exempt Certificate
When making purchases on behalf of the Bay Rockets Association, download this form and update the vendor section with the name of the vendor.
TEAM FORMS
BAY HIGH SCHOOL TEAM-SPECIFIC PARENT FEE (ROTARY ACCOUNT) POLICIES, PROCESS, AND FORMS
OVERVIEW OF PURCHASE ORDER PROCESS
If you are the Parent Liaison or Parent Lead for a Bay High School sports team for team meals and gifts, thank you! Please review the policy and process below in order to ensure that you and potentially other parents involved with the team can be reimbursed or get team purchases of meals and gifts paid for. It is critical that you follow the timelines outlined in order to get paid based on District and State requirements. Please feel free to contact the Coach, Bay High School Athletic Department, or Bay Rockets Association if you have any questions.
PURCHASE ORDER REQUEST FORM
After reviewing the Parent Fee Policy and Process, the Parent Liaison or Lead Parent completes this form as soon as you know the number of meals and snacks the team will need and budget you will need to plan for for the team’s season. This form needs to be sent to the BHS Athletic Department.
PURCHASE ORDER REIMBURSEMENT/PAYMENT FORM
Once the Purchase Order (PO) number is received, the Parent Liasion or Lead Parent completes this form to obtain reimbursement or payment for team meals and Senior gifts and submits it to the BHS Athletic Department.